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Position Summary
NYU Shanghai Athletics & Fitness aims to encourage and support every student to ensure equal access to different sports or any kinds of physical activities. The objectives of NYU Shanghai Athletics & Fitness are to Build your Mind & Body, Promote Sportsmanship, and Create Violet Pride. Athletics & Fitness program requires employees to hold clear and positive understandings towards sports and its role in human being’s development. This position will assist the Athletics & Fitness Programs Coordinator in different endeavor of sports/fitness -related activities and events to ensure smooth operation of the program.
The main responsibilities include:
- Assist in liaising with local and international schools and universities to coordinate sports games;
- Assist in liaising with sports team coaches and captains;
- Assist in coordinating internal and external sports games;
- Assist with coordinating travel and space rental for sports practices and games;
- Accompany sports teams on game days and provide on-site support;
- Assist in photographing/filming games, and designing flyers/poster for sports/fitness events;
- Manage Athletics & Fitness Official WeChat Account by uploading articles, photos, posters, etc.;
- Other tasks as assigned.
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The front-end developer, based in Shanghai China, will collaborate with developers, designers, stakeholders and others to create accessible, clean, well-functioning interfaces and interactions for NYU Shanghai's digital communications.
The ideal candidate will show initiative in solving problems, and will work well as a member of a team. We are looking for a self-starter, who is eager to learn, and fun to work with. The ideal candidate is a creative thinker, who approaches projects with the end user in mind. They should be excited to work in an inclusive, fast paced, and energetic environment.
The main responsibilities include:
- Deliver top quality, mobile-first HTML, CSS, JQuery and JavaScript front-end code across a broad array of web projects for NYU Shanghai main website and others, compliant with accessibility standards (60%)
- Field questions from university entities in a professional manner and provide assistance upon request (20%)
- Keep abreast of the latest production, development and presentation techniques and technologies related to digital communication (20%)
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The system administrator, based in Shanghai China, will set up and maintain servers hosting multiple Drupal installations and have proven experience with working on server level optimization.
The right candidate will have experience with LAMP stack technologies and working experience with technologies that make larger size Drupal sites perform well.
The ideal candidate will show initiative in solving problems, and will work well as a member of a team. We are looking for a self-starter, who is eager to learn, and fun to work with. The ideal candidate is a creative thinker, who approaches projects with the end user in mind. They should be excited to work in an inclusive, fast paced, and energetic environment.
The main responsibilities include:
Responsibilities:
Maintain multi-site infrastructures and deploy upgraded strategies for multiple sites (60%)
Sharing of back-end Drupal responsibilities (20%)
Keep abreast of the latest production, development and presentation techniques and technologies related to digital communication (20%)
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Faculty Services Associates are key members of the Faculty Services Center overseen from the Office of Faculty Affairs. Each associate is assigned the responsibility to lead support needs to faculty members from a specific academic area, program or concentration. They will also collaborate with one another across team projects and cross-train in other areas to create a support structure that can both address complicated queries as well as solve simple standard issues quickly.
The main responsibilities include:
General Services to Faculty of Business
Direct Support
- Serve as On-boarding and Off-boarding faculty host and liaison to operational departments
- Prepare reimbursement and payment finance reports for faculty and their visiting academics
- Purchase equipment and supplies for faculty offices and research needs
- Arrange business travels for faculty and their visiting academics
- Arrange student worker hiring and payment for faculty
- Schedule faculty meetings, keep attendance and archive documents and meeting minutes as needed
- Provide primary logistical assistance to small-scale faculty-sponsored events (except for events initiated by Leadership, Office of Research or Centers).
- Support budget proposal, expense tracking and financial planning for faculty as requested under the guidance from Manager.
Collaborations
- Collaborate closely with other colleagues of Faculty Services Center to support team projects, and in times of low workload be prepared to support others’ overload needs, including but not limited to:
- Arts, Humanities, Social Sciences, Economics, Mathematics, Natural Sciences, Computer Science, Graduate and Advanced Education Programs
- Acquire general working knowledge of the duties covered from administrators for:
- Writing & EAP Program, Interactive Media Arts (IMA) Program, Chinese and Foreign Language Programs, Program on Creativity + Innovation
- Support Center for Business Education and Research on their projects and events as needed.
- Liaise with other operational departments (Finance/HR/Facilities/IT/Public Safety) and academic institutes/centers/programs to complete interdepartmental projects and events.
- Liaise with Legal, Compliance, Finance/Procurement and Leadership (as needed) to resolve complicated travel arrangements, purchases of goods and services, payments for academic collaboration projects, and special cases in violation of rules or policies.
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The Specialist for Graduate Business will oversee career development strategy, manage employer engagement, coordinate employment opportunities, and deliver career coaching for students in NYU Shanghai’s new jointly offered one-year MS programs in (i) Data Analytics & Business Computing, and (ii) Quantitative Finance, with the NYU Stern School of Business.
In the course of his/her responsibilities, the successful candidate will also work closely with NYU Shanghai’s Office of Graduate and Advanced Education and NYU Stern.
For more information about these new MS programs, which are currently recruiting now for inaugural cohorts to enroll beginning summer 2019, please visit stern.shanghai.nyu.edu.
The main responsibilities include:
Employer Engagement and Job Development （40%）
- Interact extensively with company representatives on campus and in region to deepen relationships and to stay current on business issues;
- Meet with company recruiters, NYU alumni, and hiring managers to discuss recruiting strategies and hiring needs, thereby improving companies’ recruiting efforts and deepening relationships;
- Work closely with the employer relations team to align student and employer needs and to maximize the effectiveness of the on-campus recruiting process;
- Develop job opportunities globally, especially in Asia, to support MS students’ job-hunting process
- Work with the team to manage big events such as Career Fair, On Campus Recruitment Sessions, Employer Open House and other events;
Career Coaching and Student and Development (30%)
- Provide students with professional, individualized career guidance and support;
- Develop deep expertise about MS students and opportunities to effectively address the unique components of the job search in various job functions and industries;
- Work closely with Faculty members and other on campus partners to develop student development programs;
- Design and implement career workshops and seminars to enhance student understanding of career path, career related skills and industry-specific job search information and processes;
Assessment and Marketing （25%）
- Utilize NYU Shanghai online platforms to gather and create reports for the overall usage of the services;
- Gather best practices and assessment processes to implement when developing an overall audit of career-related activities;
- Spearhead graduation survey requirements;
- Work closely with colleagues to develop marketing strategy and compose content for promoting CDC to MS students and other potential audiences;
Other Responsibilities （5%）
- The specialist will also support important areas such as office administration, CDC space management and supervision of fellows, interns and student workers. The specialist will also work with the Admissions team for the MS programs to assist with recruitment efforts.
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The Events Program Coordinator provides administrative support to the Events Manager, and is responsible for implementation and closeout of the Events Program (talks, panels, film screenings, dialogues and performances, and their receptions) with the goal of advancing the educational and cultural experience on the NYU Shanghai campus of university students, faculty and staff, and NYU alumni and associates at local institutions. This position is responsible for coordinating the schedule of interns and student workers, and to do so such that he/she are contributing to the long-term success of NYU Shanghai’s educational objectives. This position collaborates with other university administrative offices including Finance, Facilities, University Communications, and the academic departments (centers, institutions and programs). From time to time, the position liaisons with outside organizations hosting events on campus and supports the implementation of conferences and workshops.
The main responsibilities include:
- Assist the Events Manager in organizing (planning, promoting, implementing and closing out) events and receptions, and supporting conferences, seminars and workshops held by university academic centers, programs and institutes,
- Coordinate travel arrangements for guest speakers
- Coordinate the daily operation of the events program which includes maintaining event planning and workforce schedules, and activity reports, and managing the budget and financial reporting,
- Propose and deliver the ideas to improve the impact of the events program to the NYU Shanghai community and a wider audience,
- Imputing promotional text onto the university website and announcements; coordinate production of posters,
- Coordinate event programs and logistics with Facilities, Security/Reception and caterers,
- Provide interpretation and translation as required;
- Supervise and coordinate with student workers,
- Other tasks assigned by the department, such as liaising with relevant institutions in China, researching and guest support.
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Associate, Research Institute will report to Senior Associate, Research Institute. S/he will act as Institute Staff to assist in daily operation of the Joint Research Institutes, and will be responsible for supporting the delivery of all Joint Research Institutes’ programs including conferences, distinguished lectures, summer programs, seminar series and other key initiatives for research institutes.
The main responsibilities include:
Provide administrative support to the Research Institute (45%):
- Act as Institute Staff for the Research Institute, execute administration for the Research Institute, including Institute seminars & visitors support, information collection and update, contact database maintenance, handle Institute related payments & procurements, and etc.;
- Support the promotion of Research Institute by focusing on institute news, faculty stories, research highlights, feature talk and etc., and produce contents based on information collected and desk based research.
Support the programs (conferences, distinguished lectures, summer programs, seminar series and etc.) sponsored by the Joint Research Institutes (45%):
- Assist in the planning, coordination and delivery of the programs, and contribute to the overall success of the Joint Research Institutes sponsored programs;
- Act as a liaison to administrative functions of the programs and work with co-workers, other departments and vendors on details of program delivery;
- Draft, translate and proof read program related materials, and conduct desk searches based on specific needs of the programs.
Support the team in daily administration (10%):
- Support the team in dealing with day-to-day administration management as necessary, e.g.: setting up meetings, taking meeting minutes, filing, drafting letters, and etc.;
- Gather information via desk based research/questionnaires and assembling reports as needed. Support the institute’s reporting commitments by collecting data as required;
- Provide interpretation and translation as required;
- Others tasks as assigned.
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The Senior Associate of Prospect Communication and Management is responsible for the creation, development, and execution of prospect communication and outreaching strategies in accordance with the overall fundraising strategy of the Office of Development. Creates materials related to campaign communication, report, and stewardship. Oversees daily operation of the Foundation’s website and social media outlets, coordinates advertising events, and provides administrative support within the department. Creates content for the website including articles, videos and multimedia formats, using a range of technology.
Updates web content and maintains editorial standards to ensure consistency of online materials. Recommends strategy and execution for creation and syndication of content using social media and other electronic tools. Projects may include writing, editing, and managing digital and print communications to potential donors to effectively engage, inform, market, or promote events, services, programs, and University news (including regular e-newsletter, web content, email campaigns, and various invitations/brochures) in support of the University's engagement and development goals. In addition, the person will be responsible for prospect research and meeting briefings for University leadership.
Responsibility
- Responsible for the creation and development of materials related to campaign communication, report and stewardship;
- Write, edit, and manage digital content through the Foundation’s website and other social media outlets to effectively engage, inform, market, or promote events, services, programs, and University news in support of the University's engagement and development goals;
- Ensure that internal and external audiences are kept apprised of University updates through E-newsletters, mailings and social media for direct communications.
- Develop fundraising related publication and Foundation’s annual report;
- Work with Events & Stewardship on public events to manage press opportunities;
- Prospect research and management in collaboration with the University team in New York, and provide meeting briefings and event bios for University leadership;
- Design and create gifts, greeting cards, and marketing brochures in collaboration with external vendors;
- Provide guidance and supervision to intern(s);
- Other related duties as assigned by the Director of Development.
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The Grants Coordinator supports the Pre-Award team (Office of Research, NYU Shanghai) in providing support and training to research investigators in their pursuit of research funding from Chinese sponsors. She/he provides service and support to investigators in identifying and disseminating grant opportunities, facilitating the development of grant proposal and coordinating internal review process. She/he also liaises with investigators, external sponsors, and internal post-award administrators on award acceptance, contract signing and grants reporting. The Grants Coordinator will report to the Pre-Award Manager at NYU Shanghai.
The main responsibilities include:
Identify, disseminate, and track funding opportunities (25%):
- Identify and track funding opportunities and ensure that funding opportunity announcements are brought to the attention of faculty and researchers to whom they are relevant;
- Maintain funding opportunity database to collect accurate information of funding opportunities;
- Review and interpret program guidelines (including complex eligibility requirements) of various grants;
- Follow up with individual requests from faculty regarding funding opportunities.
Facilitate the development of grant proposals and coordinate internal review (50%):
- Provide advice and guidance to investigators on the application of grant, funding policies, regulations, and procedures;
- Interact with faculty and administrative staff to ensure timely submission of grant proposals, in accordance with the needs of the research plan, and agency and University requirements.
- Gather needed documents and ensure that all applications are formatted, packaged, and submitted in accordance with granting agency requirements and University guidelines.
Liaise with stakeholders on award acceptance, contract signing and post-award reporting (20%):
- Liaise with sponsors on administrative reporting (such as progress reporting and award close-out reporting)
- Coordinate with post-award on the financial portion of the reporting.
- Record and track proposal activities and achievements and other metrics, and develop reports to provide management insights on research as requested;
Other tasks (5%):
- Maintains currency of knowledge of grant funding policies, regulations and procedures;
- Perform other job-related tasks as assigned.
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NYU Shanghai is seeking an enthusiastic Academic Translation Intern to join our Research and Instructional Technology Services (RITS) unit.
The Academic Translation Intern will be primarily responsible for translating and proofreading English subtitles and academic textsfor an online education project. The candidate will also have the opportunity to provide research support in areas including open online education and knowledge acquisition for second-language learners.
The main responsibilities include:
- Proofread English subtitles for video lectures;
- English-Chinese translation for video subtitles, readings, blogs and other related academic content;
- Add bilingual subtitles, review, and publish content to the online Learning Management System;
- Provide assistance in other tasks, including video archiving, workflow maintenance, and research support.
