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This position undertakes coordination in the areas of Global Awards and other Academic Affairs projects as assigned. In the area of Global Awards, the Coordinator works with the Director of Global Awards to administer campus committees and prepare students for international competitions, with a focus on undergraduate student development. The coordinator will be responsible for organizing information sessions, organizing and hosting application and leadership development workshops, and liaising with faculty and colleagues in Student Life and Career Development to support students for awards including (but not limited to) Critical Language Scholarships, Erasmus Mundus, Gates Cambridge, Rhodes Scholarship, Schwarzman Scholars, Yenching Academy and more.
The main responsibilities include:
Global Awards
- Program Support and Student Advising
- Research, learn and integrate best practices in fellowship advising and the wider landscape of global higher education funding across nationalities
- Work with departmental colleagues to develop curated lists of field-specific academic research opportunities, scholarships and programs
- Coordinate with the Career Development Center and Center for Community-Engaged Learning to organize academic leadership and development programs for fellowship candidates
- Hold office hours and on-campus support for fellowship candidates, particularly with underclassmen at the intake and scholar development level
- Internal Communications and Faculty Liaising
- Initiate meetings with departments and faculty to advertise relevant academic, language-based and service opportunities, via a Faculty Committee
- Communicate with external contacts and partners, including scholarship bodies and local fellows, to host info sessions and events on campus
- Update and maintain the Global Awards webpages and online information
- Administration and Academic Systems
- Create and maintain relevant systems for advising appointments and maintain records of student contact and alumni recruitment
- Assist in processing relevant transactions and reimbursements
- Collect and analyze metrics related to student meetings, applications and awards
- Undertake related projects analyzing broader academic practices and outcomes
- Other duties as assigned
Academic Affairs
- Curriculum development and operations projects as assigned.
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The IT Helpdesk Support provides technical support to meet the IT needs of Office of Research and the Joint Research Institutes. The position’s responsibilities require independent analyses, communication, problem solving, initiative and judgment. S/he will also be responsible for coordinating IT resources on behalf of both Office of Research and the Joint Research Institutes. This position will require a rotation on weekly basis between ECNU and Pudong campus. S/he will report to the Coordinator, Office of Research.
Provide technical support for the Joint Research Institutes (55%)
- Support the day-to-day operation of JRI
- Serve as the IT-related contact point for institute faculty and members
- Coordinate IT resources on behalf of JRI
- Provide front-line IT support for institute members, such as set up, configure and troubleshoot network, computers, printers, scanners, and other peripherals
- Support the use of audio-visual presentation equipment, video conferencing system, software and facilities, etc.
- Manage and maintain the electronic equipment owned by joint research institutes
- Set up and maintain the file server or other hosting service for research institutes
- Support institute programs and events to ensure smooth delivery
- Provide technical support during event planning/preparation period, and event onsite support
- Responsible for taping and video recording upon request, and managing the archive and backup of relevant audio and video materials
Provide technical support for the Office of Research (40%)
- Coordinate IT resources on behalf of Office of Research
- Provide day-to-day IT support for the office and IT orientation for new team members
- Responsible for purchasing, managing and maintaining electronic equipment and assets for Office of Research
- Responsible for information backup and archiving historical records for department shared folders
- Develop IT-related instructions, guidelines, SOPs as needed
Other tasks (5%)
- Other tasks as assigned
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NYU Shanghai has an immediate opening for a laboratory technician to provide laboratory support. The lab technician will assist in maintaining, developing, and operating the laboratories of NYUSH as directed and will report to the Director of Laboratories.
The main responsibilities include:
Daily Laboratory Operations
- Interface with Facilities and Property Management for infrastructure problems.
- Interface with ATS for teaching technology problems, updates and new installation.
- Interface with Public Safety, EHS, Risk Management and other internal departments for lab related matters.
- In charge of small infrastructure and facility upgrade projects.
- Interface with end-user Procurement, Facilities, Property management team and vendors to proceed projects and meet the requirement of end-user.
- Perform other relevant lab support duties
Course Support
- Stock labs with required chemicals, reagent and equipment in advance.
- Be on-call when lab courses are in session and provide first-aid/CPR support for instructors in the event of accidents.
- Assist laboratory instructors in maintaining computers for laboratory courses.
- Prepare lab course material before lab start and cleanup laboratories after the course.
Laboratory Maintenance
- Perform periodic checks on laboratory safety equipment (i.e. eyewashes, extinguishers, first-aid kits etc.) and ensure safety equipment is functional and fully supplied.
- Maintain equipment, supplies and chemical inventory and ensure adequate supplies for laboratories. Report supply deficiencies to Director of Laboratories and generate purchase orders when necessary.
Security and Safety
- Observe laboratory operations and bring any security and safety concerns to the attention of the Director of Laboratories.
Procurement
- Assist in procurement of materials, supplies, and equipment needed for laboratories.
- Act as a central point of contact in Laboratories for a variety of activities such as the receipt of goods, the management of business processes, and is responsible for the accounting and bookkeeping of the Laboratories.
Perform other relevant lab support duties as directed by Director of Laboratories
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Faculty Services Associates are key members of the Faculty Services Center overseen from the Office of Faculty Affairs. Each associate is assigned the responsibility to lead support needs to faculty members from a specific academic area, program or concentration. They will also collaborate with one another across team projects and cross-train in other areas to create a support structure that can both address complicated queries as well as solve simple standard issues quickly.
The main responsibilities include:
Direct Support
- Serve as On-boarding and Off-boarding faculty host and liaison to operational departments;
- Serve as the logistics coordinator for Tenure/Tenure-Track faculty recruitment visits;
- Prepare reimbursement and payment finance reports for faculty and their visiting academics;
- Purchase equipment and supplies for faculty offices and research needs;
- Arrange business travels for faculty and their visiting academics;
- Arrange student worker hiring and payment for faculty;
- Schedule faculty meetings, keep attendance and archive documents and meeting minutes as needed;
- Provide primary logistical assistance to faculty-sponsored events (except for events initiated by Leadership, Office of Research or Research Centers);
- Support budget proposal, expense tracking and financial planning for faculty and academic programs as requested under the guidance from Manager;
- Other tasks as assigned by faculty/academic area and approved by Manager.
Collaborations
- Collaborate closely with other colleagues of Faculty Services Center to support team projects, and in times of low workload be prepared to support others’ overload needs.
- Liaise with other operational departments (Finance/HR/Facilities/IT/Public Safety) and academic institutes/centers/programs to complete interdepartmental projects and events;
- Liaise with Legal, Compliance, Finance/Procurement and Leadership (as needed) to resolve complicated travel arrangements, purchases of goods and services, payments for academic collaboration projects, and special cases in violation of rules or policies.
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NYU Shanghai Library is seeking an enthusiastic Digital Media Specialist to join our Research and Instructional Technology Services (RITS) unit. Embedded in the NYU Shanghai Library, this unit supports technology integration in teaching, learning and research at NYU Shanghai. The unit also works closely with its counterparts in NYU New York and NYU Abu Dhabi.
The specialist will be responsible for production and post-production of a range of instructional digital content modules for both online and blended learning. Responsibilities include development of instructional design modules and content in collaboration with faculty across the university, with a focus on the NYU Shanghai Open Mini-Course project.
The main responsibilities include:
- Plan production and post production of instructional digital modules, including recording, editing and management of video content and workflows, using latest equipment and software, including Adobe Premiere, Final Cut Pro, 4K video.
- Create animation and multimedia workflows towards the enhancement of teaching and learning.
- Liaise with faculty, students, and researchers in the development, production and post-production of instructional digital media for online learning.
- Troubleshoot technical issues as they arise, deal with multiple stakeholders in a timely manner.
- Assist NYU Shanghai in developing digital media workflows, process and strategies for online learning, with an emphasis on the use of current and emerging technology and techniques including day-to-day use of multimedia equipment, lighting, editing and innovative software components, such as in-video assessment and video annotation, animation.
- Evaluate current instructional digital technologies and trends relevant to online learning and make recommendations for studio hardware and software.
- Deliver training in media tools and services. Identify, analyze, and evaluate training needs.
- Arrange facilities and materials as required.
- Manage video content, equipment, studio materials.
- Keep up-to-date with instructional standards of quality, timeliness, and satisfaction.
- Work under tight deadlines throughout the day, handling multiple projects.
- May need to work on weekend and evenings.
Additional Responsibilities
- Stay current of trends in emerging digital scholarship technologies, tools, and methodologies
- Maintain good knowledge of existing work, projects, best practices, conferences, in support of merging media technologies.
- Ensure technical competence through ongoing professional development.
- Other duties as assigned.
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Secure individual support for NYU Shanghai and its programs. Work with academic units and leadership to plan, develop and close solicitations for major gifts. Expected to raise major gifts, defined as individual gifts equal to or greater than $25,000, but no greater than $1 million; may supervise subordinate staff; assist in some grant writing for individual proposals as well as small (@ $25k) corporate and foundation relations. Focus cultivation on individuals such as parents, alumni and friends of the university and small grants from corporations/foundations. Conduct fundraising calls to alumni and non-alumni prospects and donors for University programs and initiatives; identify prospective donors and provide cultivation strategies; assist with development and implementation of programs and events sponsored by department; administer calendar of events; support and assist with staffing of events; and collaborate department events with School calendars.
Responsibilities
- Make 100 to 120 visits per year to assess, qualify and cultivate prospective donors. Solicit prospects and close gifts equal to or greater than $25,000, but no greater than $1 million. Identify giving priorities; develop funding opportunities, draft proposals and draft gift agreements complying with University Development Focus cultivation on individuals such as parents, alumni and friends of the school, and grants from corporations/foundations. Engage senior academic leadership, deans, faculty, and colleagues where appropriate in the cultivation and solicitation of prospects. Provide cultivation strategies; ensure proper acknowledgement for dedicated gifts; provide follow up correspondence and activity to donor requests.
- Actively build robust pool of 150 - 200 major gift prospects. Work closely with Development Research team to uncover 5 and 6 figure prospects. Track activity in database system through prospect assignments and open proposals. Draft and file contact reports in the database. Use existing reporting tools to review prospect pool regularly with supervisor.
- Assist with development and implementation of programs and events sponsored by department including committee meetings, receptions, dinners, award ceremonies, symposia, and seminars. Interact with fundraisers in NYU in New York to share information and promote coordination among contacts with donors
- Supervise entry of prospective donor contacts and background data to donor and alumni database; supervise preparation of background narratives and compilation of donor information.
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The academic associate's primary role is to support faculty in their teaching and perform administrative tasks in the Academic Affairs office. Meanwhile, the associate will also work with offices both within and out of the Academic Affairs Department to plan and implement various academic programs as assigned.
The main responsibilities include:
Academic Programming
- Work closely with offices within the Academic Affairs Department to design and implement workshops and other academic-related activities.
- Liaise with various campus offices to plan and execute co-curricular activities and other major academic initiatives.
- Assist with the implementing summer programs and special programs logistics as assigned.
- Respond to evolving needs within the Academic Affairs Office, taking on additional duties as needed.
Faculty Teaching Support
- Assist faculty with the procurement and dissemination of course materials, including course textbooks, copyright permissions for course packs, reference books, handouts, and software.
- Assist faculty with planning and arranging field trips and guest speakers.
- Assist faculty with other teaching-related logistic needs.
Office Administration
- Manage daily financial administration, including transactions, collection of financial receipts and distribution of cash advances for staff within the Academic Affairs Office.
- Manage and order office supplies.
- Collect and distribute mail.
- Monitor and maintain equipment.
- Assist with Academic Affairs communications such as newsletters and emails to faculty and students, as assigned.
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This Coordinator for Student Residential Living is a full-time, university staff position who will work with different function units within student life office to provide comprehensive programs and support to students in residence. The coordinator will act of the first point of supervision for all needs of one assigned tower in NYU Shanghai Residence Hall Systems, including but not limited to supervision of relevant Resident Assistants and attending to all needs of the residential community.
Responsibilities
Campus Living Support 40%
- Serve as the residence hall director for assigned hall, supervising 6-15 Residence Assistants(RA). Participate in the RA selection and training. Have regular meetings with RA and conduct RA performance evaluation.
- Provide holistic supervision of the residence hall; providing support to students in building, handling all facility related issues, and hearing tower specific conduct cases.
- Oversee assigned residential hall programming.
- Collaborate with on and non-campus residence hall management team to ensure housing facilities are well maintained. Serve as chief liaison with on and non-campus management team on all issues.
- Manage housing invoices and ensure appropriate payments are facilitated.
- Collaborate with Residential life team to provide housing programs and support to short term students.
- Manage all outside vendors hired to do work on the Residence Hall.
Office Administration 20%
- Communicate regularly with Facilities staff and provide updates and feedback to the Office of Residential Life professional staff.
- Manage Residential Life financials through Workday.
- Receive incoming student questions and offer general assistance to students.
- Support campus partners through serving on committees and providing support for various Residential Life and/or Student Life initiatives.
- Provide administrative support to other Residential Life Staff members as needed.
Residential Life 30%
- Attend all Residential Life meetings and all staff meetings.
- Assist in the management of the housing system for the on and non campus residence. This includes: housing applications, housing assignments, room changes, and billing.
- Run report and data management to assist with strategic and data driven decision making.
- Assist on any Residential Life projects as necessary.
- Work to improve the overall level of programming and marketing. Encourage collaborative and cross unit programs.
- Improve residential life digital image and materials.
Crisis Response 10%
- Handle student crisis situations during office hours as needed.
- Interpret university policies and guidelines.
- Manage crisis response follow up as it pertains to on and non-campus students.
- Ensure the proper training and performance of the RA team to handle crisis response.
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NYU Shanghai Athletics & Fitness aims to encourage and support every student to ensure equal access to different sports or any kinds ofphysical activities. The objectives of NYU Shanghai Athletics & Fitness are toBuild your Mind & Body, Promote Sportsmanship, and Create Violet Pride. This position will assist the department with related activities.
Responsibilities
- Assist in liaising with local and international universities to coordinate sports games.
- Assist in liaising with sports team coaches.
- Assist in coordinating internal and external sports games.
- Assist with coordinating travel and space rental for sports practices and games.
- Follow sports teams on game days and provide on-site support.
- Assist with other projects as assigned.
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The Marketing Specialist will work with University Communications’ Content and Marketing team to develop and create online and print content, articles, brochures, videos and other materials to feature and promote the University’s research and graduate school activities. S/he will work closely with colleagues from NYU Shanghai’s various research institutes and graduate programs to develop marketing campaigns and identify opportunities to promote the university’s researchers, advanced study and research achievements.
The main responsibilities include:
- Maintaining and tracking website content for NYU Shanghai research institutes and graduate school programs
- Uncovering and writing news articles, press releases, social media posts, related to the achievements of Research Institutes and Graduate Schools
- Identifying marketing opportunities for graduate school programs and research institutes
- Conducting research/market analysis of peer research/grad programs
- Develop innovative marketing strategies to assist in admissions, recruiting and increased name recognition
- Maintaining strong lines of communication between University Communications, graduate programs, and research institutes
