Job Openings

The intern will mainly provide support to the talent management team in recruitment process implementation, including but not limited to intern positions posting on social media(i.e WeChat Official Account) and recruitment channels, resume and phone screening, interview coordination, and intern on/off-boarding & life-cycle management etc.. This intern will also help with other teams on projects if needed.   The main responsibilities include:   Internship Program Management (90%) - Independently manage the internship program under the supervision of Recruitment Manager, including:  - Intern Recruitment: Communicate with line managers on the department’s hiring needs and timeline; post intern positions on recruitment channels; collect resume and phone screen candidates; draft interview summaries to line managers on suitable candidates. - Promotion: Develop a personal/school network and manage social media to promote intern positions and attract more suitable applicants. - Interview Coordination: Arrange interviews for line managers and follow up the process; reply and deliver results to candidates. - Onboarding: Oversee new intern’s onboarding process, collect onboarding documents; assist the Recruitment Manager on new intern’s NYU account activation and campus card printing; host weekly new intern first-day orientation and help with the agreement signing. - Intern’s Life-cycle Management: Maintain intern-related documents and sheets; response to other intern’s queries; take care agreement renewal and other requests by line managers if needed. - Offboarding: Attend to intern’s offboarding process; host exit interview on intern’s last day and record exit interview summaries. - Optimization: Take the initiative to optimize the internship program with the help of the HR supervisor based on the team’s needs and the intern’s own strength.   Full-time Recruitment Support(5%) - Support the recruitment team on full-time position recruitment, including: - Job Posting: Design WeChat posts of full-time positions and staff interviews. - Career Fair Support: Help updating open positions and preparing logistics before each career fair; provide on-site support(i.e. Keep order, collect resume and answer basic questions to applicants) on career fairs according to intern’s availability and team needs.   Ad-hoc Assignments (5%) - Provide ad-hoc support to other teams of HR if needed, including but not limited to: - Assist the Compensation & Benefits and the Mobility team on assigned tasks. - Help the Learning and Development team with the development, logistic and on-site support of staff learning sessions and other activities.

NYU Shanghai is looking for a short-term contracted Fellow, Faculty Services for the following Summer and Fall semester (July 2021 to January 2022).   The Fellow, Faculty Services will be responsible for faculty’s on/off-boarding and daily non-academic logistical support. Specific duties may include one-on-one assistance for faculty’s entry into China & quarantine settlement, office space set-up and supplies acquisition, daily business-related logistical needs, and (sometimes) navigation through obstacles with their life in Shanghai. This person will serve as their key bridge to troubleshoot problems and resolve crises.

The Faculty Services Intern assists Manager of Faculty Services and other team members in daily operation of the unit, including but not limited to faculty support, office administration, event organization, etc. A qualified candidate must have strong sense of responsibilities and multi-tasking skills to fulfill the requests with high quality. The intern is expected to work at least 3 full days a week.   Responsibilities - Support logistics for faculty/academic program-sponsored events as needed (this may include space booking, catering arrangements, onsite services, etc.) - Support logistics for faculty recruitment visits and on/off-boarding as needed - Prepare finance payment reports for faculty and their visiting academics and deal with complicated cases - Make travel arrangements for faculty and their visiting academics and deal with emergencies or last-minute schedule changes - Purchase supplies for Faculty Services Center and faculty offices as needed - Liaise with other operational departments (Finance/HR/Facilities/IT/Public Safety) and academic administration units to complete interdepartmental projects when needed - Other individual support responsibilities or team projects as assigned by Manager

NYU Shanghai is looking for a short-term contracted Fellow, Data Services for the following Summer and Fall semester (May/June to December 2021).   The Fellow, Data Services will research on the standards, frameworks/software, practices, and trends to facilitate and enhance data discovery, access, storage and management at the library. The Fellow will also participate in data interviews with faculty members and contribute to transcribing and analyzing the interviews. Other duties include responding to ad hoc requests as assigned. 

NYU Shanghai is looking for a short-term contracted Fellow, Library Assistant for the following Summer and Fall semester (May/June to December 2021).   The Fellow, Library Assistant will work in the Access and User Services Team to help manage library space and collections, provide critical user services such as circulation, course reserves, and ILL, coordinate materials paging between different buildings and answer user inquiries about library collections and services.    This position provides a rare insight of how a research library operates and is ideal for a recent graduate looking to gain new skills and professional development. 

The Associate of Graduate Admissions will perform general admissions work: attracting, selecting and enrolling students to NYU Shanghai’s jointly offered Master of Science programs with the NYU Stern School of Business. The Associate will be part of a collegial and highly skilled team responsible for the following: development and execution of marketing strategy; receipt, processing, and review of applications; issuance of admissions decisions; customer relations. NYU Shanghai and NYU Stern’s joint MS programs, in Data Analytics & Business Computer and in Quantitative Finance, were launched in Spring 2018. Since then, the programs have attracted worldwide interest and enrolled their first cohorts in Summer 2019. Recruitment for the third cohorts is ongoing. For more information about the programs, visit stern.shanghai.nyu.edu. The Office of Graduate and Advanced Education (“OGAE”) promotes educational initiatives beyond the undergraduate level at NYU Shanghai by overseeing the formation and management of master’s, professional, and doctoral education, and other closely related non-degree programs. The successful candidate will join the university during a time of significant anticipated growth in the OGAE and will have the opportunity to contribute in an impactful way to NYU Shanghai’s continued effort to become a leader in Chinese and international higher education. For more information about OGAE, please visit https://shanghai.nyu.edu/academics/graduate.   The main responsibilities include: - Serve as a primary point-of-contact for admissions inquiries and consultations, providing in-depth information on admissions requirements, prerequisite courses, program resources and curriculum, scholarships and career development resources; - Deliver presentations about the programs and represent the school at admissions activities as well as at other professional events; - Help shape the incoming graduate classes by evaluating and selecting students for the programs, this includes reading applications and interviewing prospective students; - Assess applicants’ information for admissions decisions based on the applicant pool, the programs’ requirements, applicants’ academic and professional readiness, evaluate transcripts, applicants’ motivation and experiences; - Analyze effectiveness of admissions marketing initiatives and actively engage in marketing and data analysis and evaluate effectiveness of all recruitment, marketing and yield activities; - Implement the marketing strategy of the admissions cycle, including digital marketing, CRM, surveys and analysis, advertising, customer service, information sessions on-campus, off-campus events, and yield; - Develop marketing materials and activities, related manuals and materials for informational hand-out, email marketing campaigns, website, webinars, on-campus information sessions and off-campus events; and execute social media communication and engagement strategy, work with internal and external marketing partners to implement successful campaigns in line with the programs’ overall marketing plan; - Coordinate with relevant departments and schools, whether in New York or in Shanghai, to ensure effective and smooth admissions services; - Execute other graduate admissions initiatives and assignments related to the marketing and operations of the programs; - At all times be familiar and act in accordance with university and OGAE policies; - Other related responsibilities as may from time to time be assigned in accordance with OGAE needs.

The Senior Associate of Graduate Admissions will perform general admissions work: attracting, selecting and enrolling students to NYU Shanghai’s jointly offered Master of Science programs with the NYU Stern School of Business. The Senior Associate will be part of a collegial and highly skilled team responsible for the following: development and execution of marketing strategy; receipt, processing, and review of applications; issuance of admissions decisions; customer relations. NYU Shanghai and NYU Stern’s joint MS programs, in Data Analytics & Business Computer and in Quantitative Finance, were launched in Spring 2018. Since then, the programs have attracted worldwide interest and enrolled their first cohorts in Summer 2019. Recruitment for the third cohorts is ongoing. For more information about the programs, visit stern.shanghai.nyu.edu. The Office of Graduate and Advanced Education (“OGAE”) promotes educational initiatives beyond the undergraduate level at NYU Shanghai by overseeing the formation and management of master’s, professional, and doctoral education, and other closely related non-degree programs. The successful candidate will join the university during a time of significant anticipated growth in the OGAE and will have the opportunity to contribute in an impactful way to NYU Shanghai’s continued effort to become a leader in Chinese and international higher education. For more information about OGAE, please visit https://shanghai.nyu.edu/academics/graduate.   The main responsibilities include: - Serve as a primary point-of-contact for admissions inquiries and consultations, providing in-depth information on admissions requirements, prerequisite courses, program resources and curriculum, scholarships and career development resources; - Deliver presentations about the programs and represent the school at admissions activities as well as at other professional events; - Help shape the incoming graduate classes by evaluating and selecting students for the programs, this includes reading applications and interviewing prospective students; - Assess applicants’ information for admissions decisions based on the applicant pool, the programs’ requirements, applicants’ academic and professional readiness, evaluate transcripts, applicants’ motivation and experiences; - Develop and oversee the application content and establish manuals for the CRM and application management system and preside over the on-going operations throughout the Admissions cycle; - Evaluate effectiveness of admissions marketing initiatives and propose changes to improve effectiveness, actively engage in marketing and data analysis and evaluate effectiveness of all recruitment, marketing and yield activities; - Plan and implement the marketing strategy of the admissions cycle, including digital marketing, CRM, surveys and analysis, advertising, customer service, information sessions on-campus, off-campus events, and yield; - Develop marketing materials and activities, related manuals and materials for informational hand-out, email marketing campaigns, website, webinars, on-campus information sessions and off-campus events; and develop and execute social media communication and engagement strategy, work with internal and external marketing partners to identify trends and implement successful campaigns in line with the programs’ overall marketing plan; - Coordinate with relevant departments and schools, whether in New York or in Shanghai, to ensure effective and smooth admissions services; - Coach the other graduate admissions team members and lead internal training sessions; - Execute and manage other graduate admissions initiatives and assignments related to the marketing and operations of the programs; - At all times be familiar and act in accordance with university and OGAE policies; - Other related responsibilities as may from time to time be assigned in accordance with OGAE needs.

The Research Coordinator (Grants) will support the Office of Research’s research related functions and activities. S/he will provide support on the administration of research grants, as well as the institutional research related activities with a focus on collecting research related data and preparing for research reports. The main responsibilities include:   Support on the administration of research grants (80%): - Identify and track funding opportunities, and interpret program guidelines (including complex eligibility requirements) of various grants; - Post funding announcements, and maintain funding opportunity database; - Provide assistance to investigators in the interpretation of funding agency regulations and requirements; - Conduct preliminary review on grant proposals to ensure they comply with agency requirements; - Coordinate the institutional review process for application prior to submission of proposals; - Track the status of grant application, maintain and update internal database and provide reports as required; - Maintain currency of knowledge of grant funding policies, regulations and procedures; - Liaise with post-award colleagues in Finance and assist in the award acceptance and set-up. Support the institutional research related activities (15%) - Support the collection of data, and preparation of annual reports, both externally and internally. Other tasks as assigned (5%)

The Research Coordinator (IRB) will support the Office of Research’s research functions, in particular research compliance. S/he will assist in updating and translating research related guidance and guidelines, and record and maintain minutes for research compliance related meetings. S/he will also support the human subjects research protection program to ensure completion of IRB review process prior to conducting research at NYU Shanghai. S/he may be assigned to support other research functions when needed.   The main responsibilities include:   IRB Operations (70%) - Act as a point of contact for inquiries into the research compliance office and provide information on the status of studies, with some ability to cite relevant regulations, policy requirement and advice regarding what may be needed for IRB review and forward more complex issues to the senior members for resolution; - Intake of IRB applications and conduct administrative review of protocols to ensure overall protocol completeness and to ensure appropriate protocol routing; may conduct pre-review of less complex protocols as assigned; - Responsible for tracking IRB applications and other relevant activities and metrics, and developing reports to provide management insights on research as requested; - Coordinate and attend IRB meetings; record and maintain meeting minutes and translation may be required; - Learn and become familiar with all relevant aspects of human research protection at NYU Shanghai; and maintain currency of knowledge of evolving regulations, policies and ethical norms that are applicable to human research activities through continuous professional development. Research Compliance and Quality Assurance (25%) - Coordinate and attend research compliance related meetings; record and maintain meeting minutes and translation may be required; - Assist in organizing research compliance related training sessions to researchers; - Maintain and conduct routine monitoring of NYU Shanghai IRB approved human research projects; - Assist in internal audit of ongoing human research projects for quality assurance. Other Research Functions Support (5%) - In conjunction with senior members in the Office of Research, update and translate research related guidance and guidelines; - Other tasks as assigned.

NYU Shanghai is looking for a short-term contracted Fellow, Digital Learning Assistant for the following Summer and Fall semester (May/June to December 2021).   The Fellow, Digital Learning Assistant will work in the Research and Instructional Services (RITS) team to help enable and support Learning Management System transition and digital teaching and learning experience. The individual will support a portfolio of digital tools such as NYU LMS Brightspace, Zoom and Voicethread, help with instructional design, testing and customizations of instruction scenarios, assist with video and other media editing and polishing, and contribute to customer consultations and training.    This position is excellent for graduate students or recent graduates looking to gain skills in instructional design, media production, and relevant fields in a highly international institution.