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Secure individual support for NYU Shanghai and its programs. Work with academic units and leadership to plan, develop and close solicitations for major gifts. Expected to raise major gifts, defined as individual gifts equal to or greater than $25,000, but no greater than $1 million; may supervise subordinate staff; assist in some grant writing for individual proposals as well as small (@ $25k) corporate and foundation relations. Focus cultivation on individuals such as parents, alumni and friends of the university and small grants from corporations/foundations. Conduct fundraising calls to alumni and non-alumni prospects and donors for University programs and initiatives; identify prospective donors and provide cultivation strategies; assist with development and implementation of programs and events sponsored by department; administer calendar of events; support and assist with staffing of events; and collaborate department events with School calendars.
- Make 100 to 120 visits per year to assess, qualify and cultivate prospective donors. Solicit prospects and close gifts equal to or greater than $25,000, but no greater than $1 million. Identify giving priorities; develop funding opportunities, draft proposals and draft gift agreements complying with University Development Focus cultivation on individuals such as parents, alumni and friends of the school, and grants from corporations/foundations. Engage senior academic leadership, deans, faculty, and colleagues where appropriate in the cultivation and solicitation of prospects. Provide cultivation strategies; ensure proper acknowledgement for dedicated gifts; provide follow up correspondence and activity to donor requests.
- Actively build robust pool of 150 - 200 major gift prospects. Work closely with Development Research team to uncover 5 and 6 figure prospects. Track activity in database system through prospect assignments and open proposals. Draft and file contact reports in the database. Use existing reporting tools to review prospect pool regularly with supervisor.
- Assist with development and implementation of programs and events sponsored by department including committee meetings, receptions, dinners, award ceremonies, symposia, and seminars. Interact with fundraisers in NYU in New York to share information and promote coordination among contacts with donors
- Supervise entry of prospective donor contacts and background data to donor and alumni database; supervise preparation of background narratives and compilation of donor information.
This Coordinator for Student Residential Living is a full-time, university staff position who will work with different function units within student life office to provide comprehensive programs and support to students in residence. The coordinator will act of the first point of supervision for all needs of one assigned tower in NYU Shanghai Residence Hall Systems, including but not limited to supervision of relevant Resident Assistants and attending to all needs of the residential community.
Campus Living Support 40%
- Serve as the residence hall director for assigned hall, supervising 6-15 Residence Assistants(RA). Participate in the RA selection and training. Have regular meetings with RA and conduct RA performance evaluation.
- Provide holistic supervision of the residence hall; providing support to students in building, handling all facility related issues, and hearing tower specific conduct cases.
- Oversee assigned residential hall programming.
- Collaborate with on and non-campus residence hall management team to ensure housing facilities are well maintained. Serve as chief liaison with on and non-campus management team on all issues.
- Manage housing invoices and ensure appropriate payments are facilitated.
- Collaborate with Residential life team to provide housing programs and support to short term students.
- Manage all outside vendors hired to do work on the Residence Hall.
Office Administration 20%
- Communicate regularly with Facilities staff and provide updates and feedback to the Office of Residential Life professional staff.
- Manage Residential Life financials through Workday.
- Receive incoming student questions and offer general assistance to students.
- Support campus partners through serving on committees and providing support for various Residential Life and/or Student Life initiatives.
- Provide administrative support to other Residential Life Staff members as needed.
Residential Life 30%
- Attend all Residential Life meetings and all staff meetings.
- Assist in the management of the housing system for the on and non campus residence. This includes: housing applications, housing assignments, room changes, and billing.
- Run report and data management to assist with strategic and data driven decision making.
- Assist on any Residential Life projects as necessary.
- Work to improve the overall level of programming and marketing. Encourage collaborative and cross unit programs.
- Improve residential life digital image and materials.
Crisis Response 10%
- Handle student crisis situations during office hours as needed.
- Interpret university policies and guidelines.
- Manage crisis response follow up as it pertains to on and non-campus students.
- Ensure the proper training and performance of the RA team to handle crisis response.
NYU Shanghai Athletics & Fitness aims to encourage and support every student to ensure equal access to different sports or any kinds ofphysical activities. The objectives of NYU Shanghai Athletics & Fitness are toBuild your Mind & Body, Promote Sportsmanship, and Create Violet Pride. This position will assist the department with related activities.
- Assist in liaising with local and international universities to coordinate sports games.
- Assist in liaising with sports team coaches.
- Assist in coordinating internal and external sports games.
- Assist with coordinating travel and space rental for sports practices and games.
- Follow sports teams on game days and provide on-site support.
- Assist with other projects as assigned.
The Marketing Specialist will work with University Communications’ Content and Marketing team to develop and create online and print content, articles, brochures, videos and other materials to feature and promote the University’s research and graduate school activities. S/he will work closely with colleagues from NYU Shanghai’s various research institutes and graduate programs to develop marketing campaigns and identify opportunities to promote the university’s researchers, advanced study and research achievements.
The main responsibilities include:
- Maintaining and tracking website content for NYU Shanghai research institutes and graduate school programs
- Uncovering and writing news articles, press releases, social media posts, related to the achievements of Research Institutes and Graduate Schools
- Identifying marketing opportunities for graduate school programs and research institutes
- Conducting research/market analysis of peer research/grad programs
- Develop innovative marketing strategies to assist in admissions, recruiting and increased name recognition
- Maintaining strong lines of communication between University Communications, graduate programs, and research institutes
The Senior Associate of Bursar will be responsible for ensuring timely processing of all the students' receivable accounts and assisting bursar to effectively manage students' financial information with good communication skills. He/she should be open-minded and proactive when dealing with cases that cross functions and departments, and have multi-tasking skills and comprehensive capabilities, such as giving speech and training, and improving website/system, which could be a plus on the top of basic requirements.
The main responsibilities include:
- Track all changes and withdrawals. Make sure students account is properly updated in Student Information System and reflected in the finance system.
- Responsible for editing Ad hoc reports and analysis such as students’ financial aid analysis, NYU accounts payable/receivable analysis.
- Manage collection progress, prepare AR aging report.
- Run monthly/annually ledger accounts analysis and ensure all AR related ledger accounts are in good standing through tracking each payments and charges of all students, ensure accurate and proper documentation.
- Responsible for the trainings related to students’ Billings, Payments and Refunds.
- Prepare and send out the notification and knowledge sharing messages regarding the bill, payment, refunds and other informative messages through Email, WeChat and other necessary multi-media platforms.
- Manage Service Link tickets and make sure tickets are answered and closed within regulated time limit.
- Responsible for updating the information on students’ payment system and Bursar’s website.
- Keep Bursar’s website updated and user-friendly.
- Client-service oriented working attitude. Being able to adapt to new challenges when they are assigned.
- Proactively dealing with cases and projects that cross functions and departments.
- Provide assistance to the Bursar in all the responsibilities of the position.
This position will support indirect sourcing ordering & related procurement works especially in service related and other field needs for NYUSH. in this role this person will be the sourcing lead and key contact window for technique equipment/services and accessories ordering and related events and responsible for executing sourcing strategies, driving sourcing compliance, cost reduction, supplier performance and supply base reconciliation.
- Lead sourcing activities on technique equipment and accessories commodities including but not limited to the specific categories.
- Provide sourcing support for project buy and product services.
- Lead Supplier identification, qualification, and negotiations.
- Develop cost saving opportunities on indirect purchase.
- Manage / help develop supplier contracts.
- Develop and monitor supplier performance and metrics to ensure long-term collaborating benefits.
- Work closely with all other regional & functional teams to execute on fulfillment requirements.
- Provide guidance to regional and functional teams on indirect policies and processes.
- Implement operating metrics and monitor deliverables to ensure business objectives achieved.
- Drive standardization and continuous improvement of the Indirect Sourcing processes.
- Ensure compliance with NYUSH sourcing policies and procedures.
- Bachelor Degree in related discipline.
- Require indirect sourcing practices and standards.
- Provide cross training to relevant staff in related to procurement processes and procedures as required.
- Assist with the servicelink, wechat window and other related system for procurement.
- Assist with data analysis and forecasting.
The NYU Shanghai Career Development Center helps students prepare for the professional world ahead and secure a position that fits both their experiences and career aspirations. Career Development Center aims to provide comprehensive career guidance. We connect students to faculty, employers, alumni, and other organizations to help them achieve personal and professional success.
The main responsibilities include:
- Conducting research and collecting data about career related information, such as campus recruitment deadlines, industry news and so on.
- Searching and posting International Organization related internships and jobs on CareerNet at a regular basis; Do research work in the field of International Organization according to my request time to time.
- Supporting big events such as on-campus job fair, career fair, networking events, seminars, lunch lectures, panel talks and workshops logistically.
- Helping with marketing and branding by generating WeChat posting and taking photos and videos.
- Searching and organizing industry news and job opportunities.
- Maintaining and Updating news, photos and videos on social media, such as NYU Shanghai website and OrgSync.
- Managing office and conference room. Maintaining stationery and equipment.
- Assisting with administrative tasks such as daily copying, printing, newsletters writing.
- Organizing and storing paperwork, documents and computer-based information.
- Supporting office administration such as purchasing, payment process document, copying, etc.
Intern in this role should assistant HR Compensation and Benefit members with various matters, including daily office administrative task and out campus job. As an intern in HR, confidentiality is the most important thing to keep in mind.
- Support to apply for Shanghai Hukou for fresh graduate employees;
- Prepare materials for new staff/faculty's onboarding; deliver monthly tax receipt etc.
- Daily office routine work, such as tax exemption documents preparation, insurance data checkup, file room management etc.
- HR office or campus activity support, like team member’s birthday party or National Festival activities;
- Other duties as assigned.
NYU Shanghai Center for Business Education and Research (CBER) aims to promote innovative research on China-related business and to inspire academic collaboration among industry leaders, business faculty and students through a variety of co-curricular activities. A distinctive feature of CBER is a robust research environment, one that supports interdisciplinary studies in business, liberal arts and sciences. It also provides a varied, multicultural learning environment that gives students and scholars a global edge and a unique competitive advantage.
The main responsibilities include:
- Contribute content across English and Chinese for CBER’s Marcom channels (Website, WeChat, Linkedin, etc.) about the center’s insights, events and programs. Help develop promotional materials and brochures, such as brochures, presentations, and other materials;
- Provide support to the development of online lecture series with business topics, including but not limited to preparing project checklist, reserving video filming venue, coordinating filming agenda with external agencies, drafting and translating subtitles and etc.;
- Help coordinate logistics for programs and events with internal staff and outside vendors, such as making reservations with vendors and venues, scheduling attendees and speakers, preparing program documentation, taking event pictures on the ground, designing posters/flyers and etc.;
- Assist in the preparation of administrative reports. Process financial administration responsibilities including collecting invoices/receipts, recording project expenditures and creating reimbursement requests;
- Book travel arrangement and provide general support to visitors by serving as primary point of contact, setting up the visitor’s office if necessary and coordinating the visitor’s local transportation and travel arrangements;
- Record and maintain multi-type of data in relation to business connections, events, research activities or so.
- Other tasks assigned.
The office of University Communications manages and orchestrates all external and internal communications aimed at raising NYU Shanghai’s reputation and creating a favorable point of view among the university’s key constituencies for its mission of education, research and engagement.
This position will be mainly responsible for assisting with daily updates and content creation for Chinese social media (WeChat and Weibo).
- Using WeChat formatting tools such as Xiumi to present content in a well structured, engaging, and aesthetically pleasing way.
- Using photos and other media to enhance storytelling.
- Generating fun and original Chinese content.
- Conducting quick interviews with NYU Shanghai students, professors, or staff to draft content for social media.
- Photographing the ins and outs of life at NYU Shanghai for social media.
- Keep up to date on current social media practices, brainstorming new ideas and generating new leads.
- Other administrative tasks.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. Women, racial and ethnic minorities, persons of minority sexual orientation or gender identity, individuals with disabilities, and veterans are encouraged to apply for vacant positions at all levels.