Reporting directly to the Director, the assistant director of the center will play a key role in the administration and strategic development of the Shanghai Frontiers Science Center of Artificial Intelligence and Deep Learning at NYU Shanghai. This position requires an experienced professional with a deep understanding of AI research, interdisciplinary collaboration, and administrative leadership. The successful candidate will contribute to the center's growth by overseeing administrative operations, fostering interdisciplinary collaboration, and supporting strategic initiatives.
The main responsibilities include:
Administrative Leadership (20%):
- Work closely with the directorto formulate and execute a comprehensive development plan for the center, aligning with NYU Shanghai’s strategic goals and expectation of the sponsor of the center;
- Collaborate with the director and key center faculty members to develop and implement administrative policies, procedures, and best practices;
- Provide leadership in the administrative operations of the center and oversee the recruitment, onboarding, and management of center researchers, postdoctoral fellows, and staff members.
Network Development and Stakeholder Engagement (20%):
- Build and maintain relationships with key stakeholders, including center sponsors, advisory board members, faculty members, researchers, students, and industry partners;
- Contribute to the identification and pursuit of collaborative opportunities with industry partners, government agencies, and other relevant research institutions;
- Assume a leadership role in representing the center in university meetings, conferences,external forums, and foster growth, visibility, and sustained success of the center.
Financial Oversight (20%):
- Oversee the center's budget, ensuring responsible allocation of funds and strict adherence to financial policies;
- Manage and supervise the finance administration of the center, guaranteeing the proper and effective use of funds;
- Proactively explore, identify, and secure additional funding opportunities to catalyze the sustained growth and development of the center.
Project and Event Management (20%):
- Build and coordinate vibrant research projects in related areas within the center and developstrong and interdisciplinary collaborations both internally and externally;
- Facilitate effective communication and collaboration among research teams, contributing to the successful progression of various research projects;
- Oversee the organization of a diverse range of center events, including conferences, seminars, and guest talks, fostering a vibrant intellectual environment.
Facilities Development and Resource Management (20%):
- Oversee the enhancement of the center's physical resources, encompassing laboratories, equipment, and technology infrastructure, with a particular focus on renovating and developing existing office and research spaces;
- Collaborate with relevant vendors to procure necessary equipment, such as High-Performance Computing (HPC) systems, and ensuring the establishment of a cutting-edge environment;
- Collaborate with relevant stakeholders to implement sustainable practices that contribute to the proper use and long-term efficiency of the center's spaces and facilities.
This position will report to Advisor of Finance Planning and Analysis, and will have varied responsibilities, including but not limited to assisting in the forecasting and budgeting process, completing financial analysis, and working on ad hoc projects. The candidate must be analytical and possess strong communication and interpersonal skills, with the ability to work well under pressure, prioritize their multiple deliverables and have an acute attention to detail.
The main responsibilities include:
- Perform budget check and prepare budget amendments to achieve budget control on each program, grant, and cost center;
- Review and process the requests of budget transfers from units;
- Assist to develop continued budgeting, long-term financial planning for NYU Shanghai and NYU Shanghai Foundation;
- Collate budget data and configuration upon the budget appropriation;
- Prepare monthly and quarterly financial performance reports, and rolling forward cash flow forecast, providing variance explanations and forward-looking performance estimates;
- Provide ad hoc reporting and analysis for senior management as needed;
- Assist to prepare comprehensive financial reports, business initiatives, as per the requirements of stakeholders or government;
- Help design new reports and dashboards to efficiently deliver the financial results to senior management;
- Assist in maintaining the long-term plan and budget model.
Faculty Services Associates are key members of the Faculty Services Center, affiliated to the Office of Faculty Affairs. Office of Faculty Affairs oversees a variety of administrative support to academic areas/programs and serves as the resource center to individual faculty members through their whole lifecycle in the university, from hiring, training, on/off-boarding to daily support. The selected candidate will join the Office of Faculty Affairs during a critical time of development and transformation and will have the opportunity to contribute impactfully to the management of specialized programs designed for enhancing faculty’s work experience and streamlining cross-departmental collaborations. While assigned to lead the services to faculty members from a specific academic area, the successful candidate will also be cross-trained in other areas to address complicated queries and engage in creative initiatives.
The main responsibilities include:
Direct Support
● Serve as On-boarding and Off-boarding faculty host and liaison to operational departments;
● Serve as the logistics coordinator for Tenure/Tenure-Track faculty recruitment visits;
● Prepare reimbursement and payment finance reports for faculty and their visiting academics;
● Purchase equipment and supplies for faculty offices and research needs;
● Draft legal agreements with vendors and contractors for faculty’s research projects;
● Arrange business travels for faculty and their visiting academics;
● Arrange student worker hiring and payment for faculty;
● Schedule faculty meetings, archive meeting documents and take meeting minutes as needed;
● Provide primary logistical assistance to faculty-sponsored events, such as conferences and seminars (except events initiated by Office of Research or Research Centers);
● Support budget proposal, expense tracking and financial planning for faculty and academic programs as needed;
● Other tasks as assigned by faculty/academic area and approved by Manager.
Collaborations
● Collaborate closely with other colleagues of Faculty Services Center to support team projects, and in times of low workload be prepared to support others’ overload needs.
● Liaise with other operational departments (Finance/HR/Facilities/IT/Public Safety/University Communications) and academic institutes/centers/programs to complete interdepartmental projects and events;
● Liaise with Legal, Compliance, Finance/Procurement and Leadership (as needed) to resolve complicated cases in travel arrangements, purchases of goods and services, issues in academic collaboration projects, and violation of rules or policies.
Specializations
● The associate is expected to develop specialized tasks/projects together with the Manager in accordance with the departmental needs and the associate’s own strengths, interests and initiatives. Specialized assignments will also evolve with the growth of the Office of Faculty Affairs.
NYU Shanghai is China’s first Sino-American research University, and a vibrant part of the global network of New York University, dedicated to recruiting and graduating a community of global scholars with a deep understanding of the role the US-China relations play in innovation and the global community.
The Associate Director, Marketing and Communications for Enrollment Management is a Shanghai-based marketing leader who drives strategic marketing plans for the Office of Undergraduate Admissions at NYU Shanghai and furthers the primary goal of attracting and enrolling future students, in partnership with the University's central Enrollment Management division. The successful candidate is fully bilingual in English and Mandarin, and is an independent and critical thinker with experience in leading data-driven, marketing strategies across a wide-variety of channels – print, digital, paid media, PR, and social media, and in developing and executing high caliber on and off-campus events.
The Associate Director will report to the NYU Shanghai Admissions office in Shanghai and the marketing team in New York and will liaise with the NYU Shanghai University Communications team, ensuring that marketing plans are well-integrated and support both NYU Shanghai’s China-specific and global outreach. This role will manage two professional staff members, one who is charged with executing creative concepts, and one who is responsible for the visitor experience on campus.
The main responsibilities include:
- Work with NY based enrollment management marketing team to provide visionary and operational leadership in communication strategy for recruitment, enrollment, financial aid, and new student transition through initiatives that are contemporary, on brand message, relevant, and serve to provide greater visibility of the university to prospective students;
- Design strategic, goal based, data-driven marketing and communications plans targeting the Chinese and global audience in alignment with the vision of the university, and undergraduate admissions. Drive the implementation of the plan across multiple channels, website, social media, and other digital platforms, collateral development, and advertising;
- Plan and execute efforts that deliver effective culturally relevant communication to prospective first-year and transfer students, their families, influencers such as school counselors and transfer advisors, and other stakeholders that elevate the NYU Shanghai brand;
- Convey the value proposition of NYU Shanghai including degree outcomes to ensure consistent and thoughtful messaging. Increase prospective student engagement from prospect through matriculation. Leverage the richness of our students, faculty, staff, and alumni in storytelling;
- Leverage technology utilizing a variety of platforms and mediums including best practices in social media, web design/development integration, email, demand generations and others within higher education and preferably enrollment management with an eye to the future. Evaluate and assess the use of technology, both current, and new, to maximize and track prospective student engagement;
- Cultivate data-driven, high-impact, and results-oriented marketing practices in order to enroll an increasingly high-achieving and diverse student body across academic disciplines. Strengthen partnerships to develop multi-year messaging designed to generate a diverse undergraduate applicant pool, manage enrollment, and support students particularly through matriculation;
- Establish metrics-oriented accountability through analytics to ensure continuous improvement of activities and alignment with enrollment goals;
- Collaborate with University Communications and other internal stakeholders to create, refine, implement, and direct a university-wide comprehensive marketing communications effort for undergraduate admissions;
- Manage budget and coordinate with enrollment management leaders to effectively use resources to meet current and future marketing and communication needs. Adapt to changing operating conditions and resource availability. Oversee internal and external key vendor relationships to ensure maximum performance from purchased services and to track effectiveness;
- Oversee NYU Shanghai Welcome Center operation. Plan and execution of large-scale virtual and in-person events, both on-campus and in various locations in China;
- Lead, direct, mentor, and motivate the Undergraduate Admissions Marketing and Communications unit composed of 2 direct reports;
- Other responsibilities assigned.
The Specialist for Communications and Strategic Initiatives will be responsible for supporting various communications-related affairs and strategic initiatives within the Office of Graduate and Advanced Education (OGAE). The OGAE promotes education beyond the undergraduate level at NYU Shanghai by overseeing the formation and management of programs offering master’s, professional, and doctoral degrees, plus other non-degree programs. At all times, he/she will need to be an effective advocate for graduate education within the NYU Shanghai community and embody the standard of excellence the university expects of its graduate initiatives.
The successful candidate will join the university during a time of significant anticipated growth in the OGAE and will have the opportunity to contribute in an impactful way to NYU Shanghai’s continued effort to become a leader in Chinese and international higher education.
For more information about Graduate and Advanced Education at NYU Shanghai, visit https://shanghai.nyu.edu/academics/graduate.
The main responsibilities include:
- Develop and promote the adoption of best practices for the presentation, promotion, and organization of OGAE information, programs, and stories;
- Maintain consistency of style, quality, and language for OGAE communications, branding, and content;
- Lead OGAE social media, web management, and analytics, promote the use and spread of advanced features, technologies, and webtools / apps;
- Brainstorm innovative ways of telling OGAE stories and communicating / memorializing / augmenting OGAE impact;
- Facilitate synergies and partnerships with University Communications department;
- Produce media reports, research briefings, and assist with bilingual projects pertaining to graduate education;
- Write feature articles in English and Chinese about OGAE programs, students, and faculty to be published on communications channels;
- Conduct due diligence on new OGAE faculty candidates
- Make recommendations on quotes and speech content for the OGAE Dean;
- Take lead on drafting OGAE Annual Report
- Establish and supervise a pool of freelance contributing writers, photographers, videographers, and translators;
- Lead photography / videography / streaming projects of OGAE programs, students, and faculty;
- Track / monitor mass media for news and discussion relating to OGAE;
- Develop marketing creative, such as visual, graphic design, digital and print branding, swag;
- Contribute to the organization and planning of key OGAE events;
- Remain abreast of competitive marketplace trends and benchmark similar programs and activities. Represent the OGAE and build new connections. Uphold a constant attitude of seeking ways to advance, develop, and improve the OGAE;
- Be responsive to issues of general concern that apply to all NYU Shanghai graduate programs. Act as a steward of the combined best interests and initiator of discussion for the matters that are critical to all graduate programs. Be available for periodic assignments and projects that may pertain to all graduate programs. Be responsive to the needs of students, faculty, and administration in all facets of work. Make recommendations to leadership;
- Work with OGAE Senior Manager of Operations and Administration on special projects that pertain to OGAE advancement and development;
- Other related responsibilities as may from time to time be assigned by the Dean of Graduate and Advanced Education. This position may also evolve in accordance with growth in the OGAE and with the Specialist’s own creativity, initiative, and interests.
Position Summary
New York University Shanghai seeks to appoint a specialist to provide innovative programming that promotes student well-being and health literacy.
NYU Shanghai Student Life takes a holistic approach to student development where well-being and self-care are a central part of the educational and residential experience. The Student Health Center fosters a culture of wellness by providing quality, innovative and inclusive collegiate programs, services and facilities that promote healthy, active lifestyles to enhance community members’ success and to encourage meaningful engagement with the NYU Shanghai community.
The specialist will engage with students, and collaborate with faculty, staff, and external partners to develop and launch programs that are tailored to the unique cultural context of NYU Shanghai and China more broadly. These programs will look to enhance the well-being of the campus community and help students make informed and healthy choices while at NYU Shanghai. As a member of the Student Life team, this role may also be asked to contribute to division-wide initiatives and programs.
Primary Responsibilities
- Coordinate and implement culturally appropriate initiatives, programs and resources in areas of stress management, alcohol and other drugs, sexual health, nutrition, and healthy relationships;
- Oversee the coordination of large-scale programs (i.e. Love Your Body Week, Wellness Expo, etc.);
- Engage campus partners, including Academic Affairs, New Student and Diversity Programs, Residential Life, and the library to develop workshops, training materials and other educational resources and programs that advance health literacy, well-being, and community discourse;
- Develop and maintain a trackable assessment system to evaluate the effectiveness of healthy campus initiatives.
Additional Responsibilities
- Collaborate with other members of the Student Life to provide mentorship and support to students at risk, including first generations students, and students returning from leave;
- Support culturally appropriate program development in areas of sexual misconduct, bystander intervention and healthy workplace environment;
- Support Student Health Center during student health emergencies and other urgent situations.
NYU Shanghai has an immediate opening for a laboratory technician to provide laboratory support. The lab technician will assist in maintaining, developing, and operating the laboratories of NYUSH as directed and will report to the Director of Laboratories.
The main responsibilities include:
Lab safety (30%)
- Assist Director of Laboratories, develop and implement laboratory safety operation rules and polices, related training and certification programs;
- Follow supervision from Director of Laboratories, organize safety trainings, operations and authorize certifications to related personnel;
- Collaborate with EHS, organize safety audit for laboratories in university wide;
- Work with faculty, staff and students in labs, perform safe lab operation and research.
- Observe laboratory operations and bring any security and safety concerns to the attention of the Director of Laboratories.
Laboratory Operation and facility works (30%)
- Collaboratewith Facilities and Property Management for infrastructure problems raised by laboratories;
- Interface with end-user, Procurement, Facilities, Property management team and vendors to proceed projects and meet the requirement of end-user;
- Interfacewith Public Safety, EHS, Risk Management and other internal departments for lab related matters;
- Performotherrelevantlab support duties.
Lab Documentation (20%)
- Collect and document operation and safety information of university laboratories;
- Collaborate with Chancellor Office, Provost Office, University Communication, Campus Safety and other university units, collect, summarize lab related information and draft required reports;
- Assist senior lab staff, organize lab files and documentations.
Chemical management (10%)
- Collaborate with EHS, perform lifelong management of hazardous chemicals in all laboratories, including purchase, receive, stock, usage, and disposal;
- Manage chemical related documentation including MSDS, chemical usage records, chemical stock and treatment records etc.;
- Collaborate with EHS and public safety, manage all chemicals under law and national policies.
Procurement (10%)
- Assist in procurement requests from research labs for materials, supplies, and equipment;
- Act as a central point of contact in Laboratories for a variety of activities such as the receipt of goods, the management of business processes, and is responsible for the accounting and bookkeeping of the Laboratories.
The Assistant Director, Admissions is based in Shanghai, China and is an integral member of the international admissions team. The Assistant Director, reporting to the Associate Director of Admissions, will recruit extensively in assigned regions of the world (USA and international), build/nurture relationships with high schools, conduct outreach to new international students for NYU Shanghai, review applications for admission to NYU Shanghai and work closely with on-campus partners for event planning and management, and oversee the student ambassador and campus tour program. The Assistant Director will also be responsible for responding to incoming inquiries from prospective applicants to NYU Shanghai and managing our year-round virtual sessions.
The primary responsibilities include:
General Admissions (50%)
- Conduct outreach within the United States and internationally to promote NYU Shanghai and recruit potential students;
- Become an expert on examinations and grading scales of assigned regions;
- Conduct specialized workshops, information sessions and school visits targeting international applicants;
- Represent NYU Shanghai at regional events with stakeholder audiences, such as counselor events, conferences and exhibitions;
- Review large numbers of international applications for admission to NYU Shanghai.
Manage the Student Ambassador Program (30%)
- Oversee the international student ambassador program from hiring, training, programming, etc. and actively consider the structure of the program and the needs of the Undergraduate Admissions office;
- Communicate and enforce expectations and ensure participation and growth opportunities for student ambassadors;
- Partner with Admissions Marketing to utilize social media that engage student ambassadors with prospective students/admitted students;
- Work with the finance office to facilitate payments for student ambassadors in China and abroad.
Plan/Implement Events (10%)
- Host NYU Shanghai virtual bi-weekly information sessions and virtual weekly one-to-one coffee chats;
- Plan, execute and oversee multiple aspects of yield, Candidate Weekend and other on-/off-campus events.
Additional Responsibilities (10%)
- Data entry;
- General office administration;
- Additional projects as assigned.
Shanghai New York University (NYU Shanghai) seeks to appoint a Wellness Counselor. The Wellness Counselor will provide clinical assessment, short-term psychotherapy, group therapy, and crisis intervention and case management to the NYU Shanghai student community in accordance with established standards and professional ethics.
The main responsibilities include:
- Provides outstanding clinical services, case management and referrals; collaborates with other clinical providers and consults with the NYUSH and NYU New York counseling services team on mental health issues
- Collaborates with student affairs professionals at NYUSH who are responsible for other aspects of student health
- Liaise with faculty and administrators to best serve the mental health needs of NYUSH students
- Builds close working relationships with external mental health providers (including psychiatrists) and other medical professionals from whom NYUSH students seek care
- Maintains case records, notes, and closing summaries on all clients treated. Ensures standards of care at NYUSH are aligned with those at NYU New York
- Conducts clinical assessment interviews to evaluate the seriousness of problems and concerns including, but not limited to, alcohol and other drug use and assessment of eating disorders
- Recommends treatment plans and provides students with individual psychotherapy or group therapy as appropriate
- Under the clinical supervision of the NYU Assistant Director of Global Clinical Services, make recommendations for hospitalization and leaves of absences and, at the request of the Dean of Students, participates in the evaluation of students’ readiness to return from leaves of absence
- Participates in multi-disciplinary treatment and support teams and collaborates with student health professionals at the Student Health Center and Wellness Exchange at NYU in New York
- Serves in an on-call capacity, including overnight and weekends, to respond to student and campus emergencies and serve as a key resource and for colleagues involved in responding to psychological emergencies and other urgent situations
- Facilitate health promotion programs/workshops that focus on mental health issues
NYU Shanghai Library is seeking an enthusiastic Instructional Video Editor to join our Research and Instructional Technology Services (RITS) unit. Embedded in the NYU Shanghai Library, this unit supports technology integration in teaching, learning, and research at NYU Shanghai. The unit also works closely with its counterparts at NYU New York and NYU Abu Dhabi.
The specialist will be responsible for the production and post-production of a range of instructional video modules for both online and blended learning. Responsibilities include the development of instructional design modules and content in collaboration with faculty across the university, with a focus on the NYU Shanghai Mini Course Project.
The main responsibilities include:
Video production and post-production (50%)
- Assist NYU Shanghai in developing instructional video production workflows, processes, and strategies for online learning. Plan, design, and produce instructional video modules, including storyboards, editing, and management of content and workflows, using the latest equipment and software.
Liaise with faculty and students (25%)
- Liaise with faculty, students, and researchers in the development, production, and post-production of instructional video modules.
Working with team and project members (25%)
- Work collaboratively with other video editors and project members to ensure consistency and accuracy of the video production.
KEY TASKS
- Plan production and post-production of instructional video modules, including recording, editing, and management of video content and workflows, using the latest software, including Adobe Creative Suite, Final Cut Pro X, DaVinci, etc.;
- Conduct course-related research and planning regards the inclusion of relevant materials and content within online courses;
- Work closely with technical staff, interns, and students in the production of content.
- Work under tight deadlines, managing multiple projects. Troubleshoot technical issues as they arise, and deal with stakeholders in a timely manner;
- Assist NYU Shanghai in developing video production workflows, processes, and strategies for online learning, with an emphasis on the use of current and emerging technology and techniques including day-to-day use of recording equipment, lighting, editing, and innovative software components, such as in-video assessment and video annotation;
- Work closely with university faculty and staff at all levels in consultation, collaboration, and partnership on the development of innovative online instructional content;
- Deliver training in video tools and services. Identify, analyze, and evaluate training needs; Arrange facilities and materials as required;
- Ensure technical competence through ongoing professional development;
- May need to work on weekends and evenings;
- Other duties as assigned.
