• Events Program Coordinator, University Communications

    Posting Number 2018-5214
    Posted Date 1 week ago(11/12/2018 12:30 AM)
    Shanghai-University Communications
    NYU Shanghai (SH1002)
    Compensation Grade
    Band 52
    Business/Professional Administrative
  • Position Summary

    The Events Program Coordinator provides administrative support to the Events Manager, and is responsible for implementation and close­out of the Events Program (talks, panels, film screenings, dialogues and performances, and their receptions) with the goal of advancing the educational and cultural experience on the NYU Shanghai campus of university students, faculty and staff, and NYU alumni and associates at local institutions. This position is responsible for coordinating the schedule of interns and student workers, and to do so such that he/she are contributing to the long-term success of NYU Shanghai’s educational objectives. This position collaborates with other university administrative offices including Finance, Facilities, University Communications, and the academic departments (centers, institutions and programs). From time to time, the position liaisons with outside organizations hosting events on campus and supports the implementation of conferences and workshops.



    The main responsibilities include:

    • Assist the Events Manager in organizing (planning, promoting, implementing and closing out) events and receptions, and supporting conferences, seminars and workshops held by university academic centers, programs and institutes,
    • Coordinate travel arrangements for guest speakers
    • Coordinate the daily operation of the events program which includes maintaining event planning and workforce schedules, and activity reports, and managing the budget and financial reporting,
    • Propose and deliver the ideas to improve the impact of the events program to the NYU Shanghai community and a wider audience,
    • Imputing promotional text onto the university website and announcements; coordinate production of posters,
    • Coordinate event programs and logistics with Facilities, Security/Reception and caterers,
    • Provide interpretation and translation as required;
    • Supervise and coordinate with student workers,
    • Other tasks assigned by the department, such as liaising with relevant institutions in China, researching and guest support.



    Required Education

    • Bachelor‘s degree required, advanced degree preferred. 

    Required Experience 

    • At least 2 years’ hands-on experience in administrative support and/ or events planning and coordination.
    • Prior experience with videotape recording, multicultural work and higher education environments, and executive administration preferred.

    Required Knowledge, Skills, and Abilities

    • Well organized, details and service oriented.
    • Excellent organizational, interpersonal, and administrative skills
    • Ability to work independently and work cooperatively in a team
    • Ability to work well with people at all levels within and outside the organization
    • Excellent communication skills, both written and verbal in English and in Chinese.
    • Advanced PC and/or Mac skills (including advanced Excel, PowerPoint, Design software, database Applications and Internet research skills).
    • Demonstrated ability to prioritize, work under pressure and meet deadlines.
    • Ability to exercise sound judgment and solve problems while interacting with individuals at all levels.

    Additional Information

    You can feel free to follow our official WeChat Account: NYUShanghaiRecruitment to get updated recruitment news. Thank you!


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