• Administrator / 行政助理

    Posting Number 2018-4968
    Posted Date 1 month ago(1 month ago)
    Department
    NYU Shanghai
    School/Division
    NYU Shanghai (SH1002)
    Compensation Grade
    Band 52
    FT/PT
    Full-Time
    Category
    General Office Administration
  • Position Summary

    As an administrator, you will be responsible for providing administrative support to ensure efficient and professional operation, especially the day-to-day office maintenance, ongoing programs, diverse events and projects at the NYU Shanghai Volatility Institute (VINS) and Center for Business Education and Research (CBER). You will be involved in multiple tasks related to organization, marketing and communication. This is one of the rare opportunities to work with distinguished faculty and scholars and be exposed to various organization functions and exciting projects in higher education.

     

    About VINS:  

    The Volatility Institute at NYU Shanghai (VINS) aims to create opportunities for research focused on both the Chinese financial markets and markets around the world. It also seeks to facilitate collaboration and community-building among market participants and academic researchers within China and abroad, as well as help improve global financial markets by providing timely financial information and analysis to academics, practitioners, regulators and policy makers through innovative technology platforms and services.

     

    About CEBR:

    NYU Shanghai Center for Business Education and Research (CBER) aims to promote innovative research on China-related business and to inspire academic collaboration among industry leaders, business faculty and students through a variety of co-curricular activities. A distinctive feature of CBER is a robust research environment, one that supports interdisciplinary studies in business, liberal arts and sciences. It also provides a varied, multicultural learning environment that gives students and scholars a global edge and a unique competitive advantage. 

     

     

    The main responsibilities include:

    • Perform a wide range of clerical and general office duties including managing and ordering office supplies, computers, equipment and other assets by liaising with operational departments, making meeting/appointment arrangements, managing filing systems, drafting brief letters and other administrative tasks as they arise.
    • Assist in the preparation of regularly scheduled reports. Process financial administration responsibilities including collecting invoices/receipts, recording office expenditures and creating reimbursement requests.
    • Facilitate students and other targeting audiences’ participation in co-curricular educational activities relating to business education and research outside of the classroom.
    • Book travel arrangement and provide general support to visitors by serving as primary point of contact, setting up the visitor’s office if necessary and coordinating the visitor’s local transportation and travel arrangements.
    • Coordinate logistics for on-site and off-site programs and events with collaborative partners, internal operational department and outside vendors such as making reservations with vendors and venues, scheduling attendees and speakers and preparing program documentation.
    • Be responsible to create, maintain and update contents for the departments’ website, social media, and other communication platforms.
    • Respond to inquiries displaying a comprehensive knowledge of the departments’ offerings and policies.
    • Interact with other departments and centers in NYU Shanghai as well as external organizations to ensure shared goals are met.
    • Assist other institutions/centers if needed.
    • Other tasks assigned by the line manager.

    Qualifications

    Required Education

    • Bachelor’s Degree required, Master’s Degree preferred.

    Required Experience 

    • 1-2 years related experience preferred
    • Prior experience with higher education and multicultural work environment preferred.

    Required Knowledge, Skills, and Abilities

    • Proficient language skills in both English and Chinese.
    • Good interpersonal and communication skills to work in an international and cross-culture environment
    • Skilled in computer, Windows or Google office software and applications. Photoshop user and familiarity with multi-media content management preferred.
    • Basic knowledge and user experience in major social media sites.
    • Previous experience in one or more of the following areas would be preferred: writing, translation, poster design, photography, and video editing.
    • Positive attitude, proactive, time management ability, good communication skills and team spirit.
    • Exceptional attention to details and very strong on following up tasks
    • Trustworthy, honest and strong sense of responsibility

    Additional Information

    Should you have any inquiries or encounter any technical problems during the application process, please send your Resume and Cover Letter to shanghai.hr.recruit@nyu.edu with the subject to be: Apply for (position title) - your full name.
    You can also follow our official WeChat Account: NYUShanghaiRecruitment to get updated recruitment news. Thank you.

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