• Intern, External and Academic Events, Provost’s Office (Guest Relations & Production) / 教务长办公室学术活动部实习生

    Posting Number 2018-4526
    Posted Date 6 days ago(5/16/2018 9:28 PM)
    Department
    Shanghai-Provost's Office
    School/Division
    NYU Shanghai (SH1002)
    Compensation Grade
    Pending
    FT/PT
    Part-Time
    Job Family
    General Office Administration
  • Position Summary

    Interns in this role will be assisting with various matters relating to the planning promotionproduction of university events and administrative support of External and Academic Events program. Working with the Director and E&AE Coordinating staff, the intern interfaces with special guests, makes travel arrangements and provides hands-on support to event set-up (including coordinating with caterers) and recording of events.

    实习生将会协助筹备和举办上海纽约大学各种学术活动,主要是差旅安排、嘉宾接待和活动现场支持。

    Responsibilities

     

    Events Support 活动支持:

    • Preparation before events (making travel arrangements for guests, translation of events blurbs, posting hard copies and archiving electronic copies of events posters, liaising with other departments and vendors, drafting and distributing guest schedules, incl. contact sheets and maps)
    • 活动前期准备(帮助活动嘉宾预订机票、酒店、车辆接送,翻译活动简介,张贴活动海报,与其它相关部门接洽,准备嘉宾行程安排表等)
    • Production support (keeping track of number of attendants, Q&A/discussion support)
    • 活动中支持 (记录活动参加人数,问答环节递话筒)
    • Closeout of events (accounting, attendance tracking, materials return, inventory)
    • 活动结束后的收尾工作(报销付款等基本财务支持,活动影像归档,整理活动表格,简单的数据分析等)

    Administrative assistance 行政支持

    • Printing, photocopying, faxing, etc.
    • Ordering and maintaining office supplies

    Qualifications

    Required Education 教育背景

    • College seniors or Students enrolled in master’s program or above
    • 大四或硕士在读

    Required Experience

    • Experience working in a cross-cultural environment preferred
    • 有多元文化环境工作经验者为佳
    • Experience organizing or supporting events preferred
    • 有活动支持经验者为佳
    • Hospitality experience preferred

    Required Knowledge, Skills, and Abilities 技能

    • Proficient in both written and spoken English and Mandarin
    • 流利的中英文口头和书面表达
    • Good interpersonal and communication skills
    • 人际交往和沟通能力
    • Detail-orientated and good time management skills
    • 细致和时间管理能力
    • Professional and positive; flexible and adaptable
    • 积极的态度;适应能力强
    • Enjoy meeting people

    Others 其他

    • At least 3 days a week from June to December 2018
    • 每周至少3天,坚持半年

    Additional Information

    在教务长办公室学术活动部门实习,你将与学校其他部门沟通合作,协助宣传、组织和现场支持各样学术和文艺活动,包括学术讲座、文学诗歌读书会、与校长对话、周五电影之夜等常规活动,以及舞蹈工作坊、钢琴演奏会、纽约野生动物电影节等特别活动,得以亲临丰富多彩活动的机会,也获得和学者、作家、商业领袖、艺术家们亲密接触的机会。需要较强的中英文沟通能力和对细节的耐心细致。灵活时间者优先。欢迎加入我们!

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