• Associate, Research Institutes / 研究中心助理

    Posting Number 2018-4509
    Posted Date 2 weeks ago(2 weeks ago)
    Department
    Shanghai-The Office of Research
    School/Division
    NYU Shanghai (SH1002)
    Compensation Grade
    Band 52
    FT/PT
    Full-Time
    Category
    General Office Administration
  • Position Summary

    Associate, Research Institute will report to Senior Associate, Research Institute. S/he will act as Institute Staff to assist in daily operation of the Joint Research Institutes, and will be responsible for supporting the delivery of all Joint Research Institutes’ programs including conferences, distinguished lectures, summer programs, seminar series and other key initiatives for research institutes.

     

    The main responsibilities include:

     

    Provide administrative support to the Research Institute (45%):

    • Act as Institute Staff for the Research Institute, execute administration for the Research Institute, including Institute seminars & visitors support, information collection and update, contact database maintenance, handle Institute related payments & procurements, and etc.;
    • Support the promotion of Research Institute by focusing on institute news, faculty stories, research highlights, feature talk and etc., and produce contents based on information collected and desk based research.

    Support the programs (conferences, distinguished lectures, summer programs, seminar series and etc.) sponsored by the Joint Research Institutes (45%):

    • Assist in the planning, coordination and delivery of the programs, and contribute to the overall success of the Joint Research Institutes sponsored programs;
    • Act as a liaison to administrative functions of the programs and work with co-workers, other departments and vendors on details of program delivery;
    • Draft, translate and proof read program related materials, and conduct desk searches based on specific needs of the programs.

    Support the team in daily administration (10%):

    • Support the team in dealing with day-to-day administration management as necessary, e.g.: setting up meetings, taking meeting minutes, filing, drafting letters, and etc.;
    • Gather information via desk based research/questionnaires and assembling reports as needed. Support the institute’s reporting commitments by collecting data as required;
    • Provide interpretation and translation as required;
    • Others tasks as assigned.

    Qualifications

    Required Education

    • Bachelor’s degree required, advanced degree preferred.

    Required Experience

    • Prior work experience in higher education sector would be a plus;
    • Prior work experience in event management preferred;
    • Prior work experience in graphic design will be preferred.

    Required Knowledge, Skills, and Abilities

    • Ability to work independently and cooperatively in a team;
    • Use of good judgment and problem solving skills;
    • Effective in delivery and execution, while pay attention to details;
    • Good people skills, able to work well cross-functionally and cross-culturally;
    • Strong desk based research skills;
    • Excellent English verbal and written communication skills;
    • Advanced PC and/or Mac skills (including advanced Excel, PowerPoint, database Applications and etc.).

    Additional Information

    Should you have any inquiries or encounter any technical problems during the application process, please send your Resume and Cover Letter to shanghai.hr.recruit@nyu.edu with the subject to be: Apply for (position title) - your full name.
    You can also follow our official WeChat Account: NYUShanghaiRecruitment to get updated recruitment news. Thank you.

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