• Project Coordinator, Campus and Facilities

    Posting Number 2018-4416
    Posted Date 1 month ago(4/18/2018 4:24 AM)
    Department
    Shanghai-Campus and Facilities
    School/Division
    NYU Shanghai (SH1002)
    Compensation Grade
    Band 52
    FT/PT
    Full-Time
    Job Family
    Campus/Auxilary/Transportation, Facilities, Public Safety
  • Position Summary

    The Project Assistant is responsible for project and facilities operation coordination including schedule, quality, budget, authority permit and administration issues etc.

     

    The main responsibilities include:

    Project (60%)

    • Responsible for professional translation of campus engineering & projects meeting minutes, files and documents, etc.
    • Good at efficiently communicating with contractors and departments, ensuring project timeline achieved as scheduled.
    • Enforce all NYU Shanghai Safety policies and practices for on-site facilities operation, construction, check, maintenance and repair, etc.
    • Coordinate all phases of assigned projects from concept, scope development, written specifications, bid solicitations and related bid meetings, equipment and facilities engineering/design, and installation through start-up, acceptance and project close-out.
    • Take in charge of day-to-day administrative work related to engineering and facility management.
    • Complete other engineering & project tasks assigned by leader.
    • Coordinate and support team member about administration, timeline, budget, quality and safety etc. issues.
    • Weekly and routine report is necessary including any urgent issues timely.

    Campus & Facilities (40%)

    • Be responsible to establish facilities system and support team member the system operation.
    • Support team member and leader to make sure internal and external cooperation smoothly.
    • Collect and renew the department documentary and report routinely.
    • Other issues and tasks assigned by leader.

    Qualifications

    Required Education

    • Bachelor's degree in relevant electrical/mechanical/architecture or related engineering; Master’s degree preferred.

    Required Experience

    • Over 3 years of experience in new facilities & equipment installations, or building construction, project management, and maintenance operations. Experience in non-profit sector or an institution of higher learning preferred. Experience with working with a multi-national and diverse population preferred.

    Required Knowledge, Skills, and Abilities

    • Able to take multi-tasks and work under pressure.
    • Good oral and written communication skills, as well as organizational and planning skills, communicating critical, time-sensitive information to the appropriate parties and provide follow-up action as necessary, and informing related representatives about any issues that arise, and facilitate the satisfactory resolution to issues.
    • Proficient in English and Chinese.

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