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Senior Associate, HR

Senior Associate, HR

Posting Number 
Posted Date 
Compensation Grade 
Band 52
Job Family 
Human Resources
Shanghai-Human Resources

More information about this job

Position Summary

The position plays a crucial role in fulfilling staffing needs to support NYU Shanghai’s development. S/he will mainly be responsible for and provide support in the implementation, management and development of all staff recruiting programs. Meanwhile, s/he will manage the on/off-boarding process for all NYU Shanghai employees and also take care of the HR system operations. There will be opportunities for him/her to take part in other HR collaboration activities and get exposure to comprehensive HR knowledge and practice.


The main responsibilities include:

Staff Recruitment (60%)

  • Manage day-to-day activities of staff recruitment including staff and intern;
  • Maintain positive, close and effective relationship with stakeholders, both internal and external, and be a reliable and helpful partner;
  • Manage candidate evaluation and selection process, facilitate hiring decisions, and ensure sound communication with candidates and internal hiring managers;
  • Actively take part in various recruitment projects when needed, such as internal employment opportunity program, and internship program, etc.;
  • Maintain recruitment tracking sheets and prepare statistics to provide solid foundation for analysis and reporting;
  • Constantly review the recruitment process and take initiatives to improve the practices for higher efficiency and effectiveness;
  • Be a key contact person to work with global recruitment team at NYU;
  • Work with external recruiting agencies on certain position recruiting when applicable;
  • Participate in employer branding activities (e.g. social media, job fairs) and perform other duties as assigned.

On/off-boarding Management (20%)

  • Coordinate on/off-boarding process for all staff members, communicating well with relevant internal teams (e.g. Facility, IT, Finance, etc.) as well as external HR service providers to make sure the procedures are well prepared and carried out on schedule;
  • Work closely with Faculty Affairs on faculty on/off-boarding project, and coordinate with other HR teams on HR orientation set up to ensure smooth and effective on/off-boarding process;
  • Set up new Personal Files for all joiners and update accurate data on tracking sheet for reporting purpose;
  • Create and terminate NetIDs for all types of new staff joiners, leavers and contractors, and manage tracking records.

HR System Operation (15%)

  • Manage the Workday (PeopleSync) system to keep accurate and timely data entry for new joiners, leavers, promotions, transfers and other cases with status changes;
  • Participate in regular Workday Regression Test to ensure a smooth transition after each system upgrade;
  • Work with HRIS constantly on improving/developing relevant business processes/functions in the Workday;
  • Be proficient in using HR recruiting system (iCIMS) and generating reports for analysis;
  • Help in the daily operation of HR Helpdesk (PeopleLink).

Other (5%)

  • HR operational work as assigned.


Required Education

  • Bachelor’s Degree (or above) in Human Resources Management, Psychology, Liberal Arts, or an equivalent combination of education, training and experience is required.

Required Experience

  • 3+ years’ extensive recruiting experience in a professional office environment is required;
  • Experience in academic institutions is highly preferred;
  • Candidate with more experience may be considered for a more senior job position.

Required Knowledge, Skills, and Abilities

  • Excellent interpersonal and communication skills (written and verbal in both English and Chinese) in an international environment;
  • Strong influencing, negotiation and consultative skills with an ability to build strong relationships at all levels;
  • Strong problem solving skills and analytical skills;
  • Good project management skills;
  • Strong capability to independently work on multi tasks within deadlines;
  • A positive attitude towards work, as well as great passion and attention to details to drive excellence;
  • Comprehensive knowledge of computer and software applications is required;
  • High professional integrity and honesty.

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